How Can A Wedding and Event Planner Save You Money?

Well, if your here, then you’re all about learning how to save money while planning your wedding or event, and we’re so excited to share with you the good news… it’s totally possible to have your cake and eat it, too!

In this DIY era we’re living in, it’s no surprise that many weddings and even more events don’t have actual planners or coordinators. But what you don’t know is it goes so far beyond just a little help here and there. So, let’s dive right in to the top ways we, as professionals, can save you money when you hire us!

So, we’re talking about saving money here, right? That means that there’s most likely a budget your needing to stick to. Well, that’s a major part of our job right there…

#1

Realistic Budget Planning

So, maybe you have a budget, and you probably have BIG expectations for what you want your special day to look like. Well, those two don’t always add up and even out. We’re here to recommend the vendors we work with that will fit within your budget, and to let you know when you might have a champagne taste on a beer budget. But lucky for you, we’re pretty darn thrifty and as planners, we’re also decorators with an inventory. Now, this might not always be the case with every planner you come in contact with, but if they don’t have an on-hand inventory, I guarantee they know how to DIY the heck out of some stuff while staying in budget or recommend vendors that can do something really similar without breaking the bank!

#2

Contract & Negotiation Skills

When you book with us, from the very beginning we ask to see all the contracts you already have, if any. We do that because we want to make sure we’re aware of EVERYTHING in them that is required, and what they detail for the client-vendor relationship. This is especially important now in the midst of a pandemic when the future of gatherings is so uncertain. You definitely want to know what you’re getting into before you sign! We know what to look for and where to look because we’re used to seeing all of this stuff. So, in the long run, a wedding and event planner can save you money by making sure you’re not signing a contract that will tie up your money or include extra fees, and that you’re getting a fair deal!

#3

Vendor Help

We work with vendors everyday! Not only do we know who is reliable, we know what different vendors offer and how much they charge. This will definitely save you money but it will also save you countless hours of researching and contacting multiple vendors to find the one that works best for your event. Planners know what other services or items different vendors have. Some of those unique rentals can come from a vendor you wouldn’t normally consider as an option for that item. We work with vendors around the state and know exactly who will be able to deliver your dream visions.

#4

Special Elements

Everyone has a unique vision for their event but you don’t need to go out and buy every little detail. We as planners not only provide décor, but offer all of our clients use of our vast rental inventory. We have everything from table numbers and signs to lighting and draping. We also provide custom elements, like our champagne wall that was built for a specific bride. We work with many local vendors who can deliver your needs with a more personal touch, and often cheaper, than if you were to just go online. There is no need to drive yourself crazy searching around when we know exactly where you can find what you need, or help you acquire it. The best part is we handle everything! From gathering the items, to setting them up and tearing them down. Trust us, you wont have time and your friends and family don’t want the responsibility.

#5

Save You Time

The biggest thing a planner can do for you is save you time! We take on every detail so you don’t have to! You get to have the event of your dreams without spending weeks or months stressing over everything that goes into planning a wedding or event. Believe us when we say more than half of our job is spent chatting back and forth with vendors via email or phone about our clients details, and that can take up A LOT of time! And well, time is money. $$

#6

Avoid Last Minute Costs

If your not used to planning large events, you don’t know all the small things to consider. That’s where we come in! We do this every day and we know all the little details to consider. For example, we have had clients who took care of their own catering. On event day when the food was delivered all of a sudden there was a panic about plates, silverware and napkins. They assumed these things were included, which they weren’t. When we take on something like catering, we consider every detail down to salt and pepper shakers from day one. You aren’t left running around trying to acquire last minute items the day of your event! The best part is if a last minute need or want comes up, we take on the responsibility of making it happen. Once again leaving you stress free.

#7

Set Up + Tear Down

The service that our clients seem to love most of all on event day is Set Up & Tear Down. On event day, or even before, we are in the venue setting up everything from linens and tableware to décor and lighting. We also work with any other vendors who may need to set up like the florist or DJ. You are free to be relaxed and prepare for your event instead of setting tables. What’s even better, at the end of the night you get to leave and enjoy your guests, whether it be an after party or enjoying your first night with your new spouse. We stay and remove everything, down to the garbage! Most venues don’t allow you to leave anything overnight, so it can sometimes take hours to tear down tables & chairs, flowers, and any décor you may have. Consider this: if you don’t have a planner and you have to set up yourself, you could end up spending extra money to get the venue a day or so earlier. Building that extra cost into your planner and letting them do the dirty work saves your wallet AND your sanity!

#8

Assist With Quantities

This is something that most all clients need help with. It comes in to play the most when considering food and beverages. Most people don’t know the right amount of beer and wine needed for an event of 150 people, or how many appetizers they should order for an intimate gathering of 25. Whether it’s regarding your catering, bar service, rental glassware, or desserts we can work with you to make sure you have enough of what you need for your event and aren’t left paying for large amounts of unused food or items.

#9

Take Care of Permits

Something most people don’t consider when planning a wedding or event, is the permits that may be needed. There are all kinds of permits that can be required for holding an event, whether it be at a venue, a public area, or even a private residence. Alcohol is something you will always need a permit for and there are different permits for hard liquor versus beer and wine. Permits and licensing are things you have to consider when it comes to your bartender and food. You may also need permits if you want to put up a tent or have a live band. These are things we deal with all the time and can easily make sure you have everything necessary for your event to go off without a hitch.

#10

Stress Free Planning

The best part of hiring a planner is that it makes the experience stress free for you! By saving you time and money, you are able to have the event of your dreams while also enjoying it! We do this from the moment we take on your event until the event is over. We make sure to take care of any issues that may come up that day so you can soak up the love! Nothing makes us happier than hearing how we saved a bride, groom, and even their family and friends from a headache on wedding weekend or even throughout the planning process!

Don’t forget to follow us in our multitude of places to keep up with the latest tips, tricks, and trends! We can’t wait to hear how we can serve you best! <3

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